The responsible organiser shall:

• Be familiar with the regulations relevant to the event, such as fire safety, serving of alcohol, and temporary structures.
• Ensure that the venue or area is suitable and can be approved for the event.
• Conduct a risk assessment and implement necessary safety measures.

Some events must be reported to the police, fire department, or other public authorities. This applies, for example, in cases of:

• Large events open to the general public
• Events held in buildings or areas normally used for other purposes
• Events with an increased risk of fire or other unwanted incidents
• Events involving VIPs (ministers, royalty, etc.), embassy visits, or individuals under threat

Security personnel at your workplace or educational institution should be involved if the event is large or could be perceived as controversial by certain groups.

Use the template for risk assessment of events (pdf) (sikresiden.no).
Contact security personnel at your place of study or work if you need help to carry out a risk assessment.

The responsible organiser must implement relevant safety measures:

• Assess the need for security personnel and first aid.
• Adhere to the limit on the number of people allowed in the venue/area.
  - Obtain documentation on the approved capacity of the venue/area.
  - Note: Rearranging furniture or installing equipment may affect the approved capacity of the venue or area.
• Ensure safe assembly and disassembly of temporary structures.
  - Secure temporary cables to the floor to prevent trip hazards and obstructions during evacuation.
  - Refer to the Norwegian Directorate for Civil Protection (DSB) guide (NO) for large events for more information.
• Follow alcohol serving guidelines.
• Notify the institution’s security personnel about events and VIP visits as early as possible.
• Conduct a safety briefing with key roles (e.g., emcee, security guards, bartenders, DJs, etc.) before the event begins. Topics include:
  • Fire safety
  • First aid
  • Threatening situations
  • Violent incidents, including a checklist for becoming familiar with the premises (pdf) (sikresiden.no).

• Local Fire Safety Instructions and Event-Specific Fire Safety Instructions (if applicable).
• Familiarise yourself with the location and use of escape routes, manual fire alarms, emergency openers, and firefighting equipment.
• Escape routes must be kept clear of obstacles and flammable materials.
• Fire safety equipment (fire extinguishers, fire alarms, etc.) must not be covered or disabled.
• Self-closing doors must not be left open, as they are crucial fire barriers.
• As a general rule, the use of open flames and pyrotechnics is prohibited. Check specific procedures relevant to your institution.

The Owner or Landlord Shall Ensure:

• Approval for any use beyond regular operations.
• Setting clear guidelines and conditions for how buildings and areas can be used
• Determination of the maximum number of people allowed in the premises or area.

The Responsible Organizer Shall Ensure that:

• The premises are used in compliance with fire safety requirements.
• The owner/landlord is kept informed about the intended use of the premises.